What is the responsibility of the office manager
What is the responsibility of the office manager
Many confuse office manager positions andsecretary, erroneously believing that the duties of the first are in the answers to calls and work with correspondence. In fact, the duties of an office manager are a bit broader, hence, more salary and requirements for candidates.
Office manager is the face of the office. In addition to the duties of a secretary, he combines the functions of a manager for staff and a manager. This is a serious post, therefore the presence of higher education and work experience are mandatory at admission.
What is the responsibility of the office manager
- Preparing the office before work. Checking computer equipment, telephones and office equipment. Call the wizard if repair is necessary. - Control of sanitary standards such as lighting, ventilation and room temperature. - Preparation of documents, reports and materials necessary to get started and solve current tasks. - Control of the work of secretaries, couriers and drivers. Distribution of duties, setting tasks, determining the degree of responsibility and analyzing the effectiveness of their work. - Development of estimates and control of expenses needed for office needs. Ensuring workers stationery, consumables and beydzhami.- Counting the number of hours worked office staff and the transfer of information to the accounting for the accrual zarplaty.- control over observance of labor discipline. Keeping records of violations of daily routine and dress code. - Organization of meetings, registration and customer service. - Provision of negotiations, meetings, presentations and other activities necessary materials and documents, keeping protokola.- work Control for keeping the office workflow. - Business correspondence with customers and partners, mailing required materialov.- Help employees in resolving problems and konfliktov.- Coordination Office completed the work, control of turning off appliances, lighting, konditsionerov.- In many organizations, the office manager is responsible for hiring. Places information about vacancies, browses resumes and even trains new employees. Required skills
Office manager is the link betweenmanagement and employees of the office. As necessary, he reports on the status and performance of the organization. To effectively perform their duties, it is necessary to know the principles of personnel selection and management, methods of planning and motivation, ethics of relationships, the basis of office work, labor legislation and accounting. In addition, the office manager must have the ability to resist stress, the ability to make quick decisions and bear responsibility for them.
