Council 1: How to draw up an act of internal investigation
Council 1: How to draw up an act of internal investigation
Act Is the final document of the work of the commission during the investigation, which confirms established facts or events. It is compiled on the basis of the case file and signed by all members of the commission.
Instructions
1
Write an act of service investigation oncompany letterhead. The name of the enterprise should be indicated in the middle of the sheet. Then, below, put the date of the document and assign the number. It is also necessary to write the city in which the enterprise is located.
2
The document must be approved by the director. Give the approval stamp that consists of the word "Approve", the name of the organization, the position of the head (general director or director) and his surname, name, patronymic.
3
Below the middle of the document, write down its name"Act on the conduct of official investigation." Then write, on the basis of which document the act is drawn up. Usually this is the order of the head of the company. Specify its number and date of signing.
4
List all members of the commission, indicating their surnames, names, patronymics and the position of each of those present when drafting the document.
5
Outline the crux of the matter. First of all, write on the basis of which documents an act is drawn up. These can be the results of studies, examinations, interviews with witnesses. Then list the assigned tasks, which it was necessary to fulfill the members of the commission. In the main part, describe the nature and nature of the work done, the facts that were established during the investigation, the conclusions and suggestions made.
6
Write how many copies of the act andwhere each of them will be sent. Usually the document is made in triplicate. One is attached to the case, the second remains with the head of the organization, the third is sent to the higher organization.
7
List all the documents that must be attached to the act. These can be statements, explanatory notes, accounting and financial reporting documents, specifications, contracts.
8
The document must be signed by all members of the commission and those present.
Tip 2: How to write an act
In various fields of activity,situations that require written confirmation in the form of an act. There is a sufficiently large number of types of acts, which are divided by content and purpose. For example, acts of acceptance-delivery, inspection, testing, revision and so on. On the example of the document confirming the fact of the performance of work-services, we will describe one of the ways how to draw up such an act.
Instructions
1
The act of the executed works is writtenconfirmation of the performed works and rendered services between the parties to the contract. In the document header on the center of the sheet its name and date of compilation are written. For example, "Act No. 01 of 12.03.2011." And on the next line under the first inscription - "for the performance of work services."
2
The body of the act consists of textual and tabular parts. From the text part begins the immediate content of the act. The following wording is distributed: "We, the undersigned, the representative of the CONTRACTOR, on the one hand and the representative of the CUSTOMER on the other hand, have drawn up this certificate of what the CONTRACTOR fulfilled and the customer accepted the following works:".
3
Below is the table section. Columns of the table have the following names: "Name", "Quantity", "Unit of measure", "Price", "Amount". One work or service is entered into each row of the table. Thus, the number of table rows will be equal to the number of works or services performed. The final line of the table is "Total". If necessary, an additional line "Including VAT (with an indication of the interest rate)" and the total line "Total" are highlighted. The text is written under the table: "Total services rendered for the amount: (In words sum of the" Total "line) rubles."
4
As we wrote above, the meaning of the actof the performed works consists in documentary certification of the fact of their realization by the executor. The next line is the essence of this act: "The work is completed in full, on time and with proper quality. The customer does not have any claims regarding the volume, quality and timing of the services. "
5
The requisites of the performer andcustomer. The act ends with the signatures of authorized officials of the parties in contractual relations. In accordance with the rules of business turnover, the seals of the parties-compilers of the act are put in the allotted places.
Tip 3: How to make an act on the work performed
Act acceptance and transfer of works performed is one of the reasons for their payment, and the information contained therein is also used in the invoice. If of work are executed by an individual, for transferring to him payment or cash disbursement, a signed act is sufficient.
You will need
- - requisites of the parties;
- - a computer;
- - Printer.
Instructions
1
Title the document with the word "Act", Give him the number in accordance with the norms accepted in the office work of your company and the date.
2
Enter the name and details, first your(name, legal address, bank details), then the employee or organization. Both parties are named the same as in the contract for the performance of work. For example, the Customer and the Contractor.
3
Make a table with a list of completed work. Its columns must contain the serial number, the name of the work performed, the unit of measure, the quantity, the price and the total cost. Each line of work must be dealt with in a separate line. The bottom line of the table indicates the total amount to be paid. If necessary, including VAT. VAT is not charged if of work performed by an individual or organization, orentrepreneur, applying the simplified taxation system. In case of signing an act with an organization or an entrepreneur, the reason for which VAT is not charged is indicated.
4
Below the table is a line with the text "Total work performed for the total amount ...". The amount in rubles and kopecks is indicated in figures.
5
Below is the text "The customer does not have claims against the Contractor on the timing and quality of the work."
6
The document must be signed by both parties: for and on behalf of the Customer and the Contractor (or other names of the parties appearing in the contract) with the indication of the office and the decryption of the signature - and certify if there are seals.
7
The act ready for signing is printed in two copies - one for each side.
8
To sign the act, you can make an appointment inoffice of either party or in a neutral territory. In case of remote interaction, the form of the exchange of originals is popular, when each side prints and attests its copy of the act, then they exchange scans of the document with a signature and a seal (usually this is enough to pay), and the originals send each other by mail, signing on their part upon receipt .
Tip 4: How to sign an act of work performed
Act carried out of work is not only a document confirmingthe fact that the parties fulfill their obligations, but also used as the primary accounting document, the data of which are reflected in the accounting records. In order for accountants and lawyers of all parties to the transaction to live more quietly, it is necessary to know how to properly draw up and sign an act of executed of work.
Instructions
1
By signing the act of the executed of work parties agree that all of workYou are made in full, with the duequality and in the specified period. Therefore, before signing an act, it is necessary to make sure that all the conditions are actually fulfilled, and not contained only on paper.
2
In the act performed of work all data on which it is possible to identify with ease who, when, for whom and on what basis of works. That is, the document must be assigned a number. The act should also contain a reference to the main contract.
3
Number of copies of the act performed of work is determined by the number of parties under the main contract. Each party must have its own copy.
4
Due to the fact that the tax authorities are most often guided by the date of the actual signing of the act performed of work, and not on the date of creation of the document, you should make sure that the date in the act is indicated correctly, clearly and legibly.
5
The act should contain information on the name of the organizations that signed it, as well as the amount and timing of the executed of work, their cost including VAT. Act carried out of work must be signed by persons authorized to do so, and must be sealed with seals.
6
Additional documents may be drawn up to the act (for example, act-claim) in cases when one of the parties is satisfied with the executed of worknot in full, has claims or comments. Usually such cases are provided in advance by the terms of the contract.
7
Signing the act of the executed of work possibly unilaterally, when one of theparties refuses to sign the act, and the other party considers such a refusal unreasonable. In this case, a commission is made, consisting of specialists who certify that all of work in the proper form.
Council 5: How to draw up an official investigation
Official investigation - procedure to confirm the facta serious violation of labor discipline, a measure of restraint which may be the dismissal of an employee for an article and even a trial. Of course, conducting it, you need to make sure that all documents were compiled correctly from a legal point of view.
Instructions
1
When an incident occurs that relates tofacts of violation of labor discipline, an employee who has confronted him, is obliged to inform his immediate superior about this. To do this, he needs to write down an official memo and state the fact in it. Memo note register and enter its incoming number in the internal workflow journal, as well as the registration date. From this point on, all the terms provided for in the official investigation procedure are counted. It should be held within a month and extended if the employee is on leave or on sick leave. This period can not be extended for more than six months.
2
Order to form a commission of more than three people, which will carry out official investigation. It does not include the immediate head of the prosecuted employee and those managers who make decisions about imposing disciplinary sanctions.
3
When conducting an internal investigation,be guided by art. 193 of the Labor Code of the Russian Federation, it defines the list of facts that fall into the category requiring an official investigation. The commission in carrying out the procedure must take into account the employee's previous behavior and his attitude towards his / her work responsibilities determined by the relevant agreement.
4
The task of the commission is to identify the perpetratorviolation and the circumstances that led to it. The commission is also obliged to collect evidence corroborating the blame, determine the gravity of the offense and request from the infringer a written explanation of what happened. The request for an explanation is given in writing, against the signature. In the request, list the questions of the commission, to which the employee must respond. The refusal to register the receipt of a demand or give such an explanation should be certified by an appropriate act. Within two days after receiving the notice, the employee is required to provide an explanation. His absence does not stop the process of continuation of the official investigation.
5
The commission prepares all the necessary documents: a memo, an explanation of the employee, interviews with witnesses and expert opinions, if necessary - audit certificates, customer complaints, etc. Attach to the documents an act on the conduct of an official investigation, signed by all members of the commission and pass it on to the head of the enterprise to make a decision.
Council 6: How to draw up an examination report
Act medical expertise were still in Ancient Greece and Ancient Rome. In the broadest sense of the word, expertise is a study (analysis) of an issue conducted by a specialist, i.e. expert. The solution of the problem assumes the expert has knowledge in this field of science, art, technology, etc.
Instructions
1
Be sure to draw up an act in forensic medicine expertise. If this examination is carried out in connection with the decision of the investigating authorities, the act of medical expertise is called a conclusion. If the resolution is not drawn up, the document will be called "Act medical expertise".
2
Prepare to leave the document a standard form recommended by the Chief forensic medical expert of the Ministry of Health.
3
Indicate in the first part of the report the passport data of the victim or the deceased. Note who, where and when conducted the examination. Describe all the circumstances of the incident.
4
In the second part of the report, describe the course of the study. Describe all the facts that were discovered.
5
At the very end of the document, be sure to set out only scientifically valid data that flows from the narrative. Answer all questions in the first part of the act.
6
If during the expertise you will find answers that are obvious to you, as for a specialist in this field, questions that are not stated in the tasks of this expertise, answer them in this document.
7
Please note that you need to print the completed act in two copies. Verify each copy with your signature and stamp.
8
Give the prepared conclusion to the bodies that have appointed this expertise, for 3 days. To delay the transfer of the document is possible only in case of a serious valid reason, which does not allow to finish the analysis in due time. Place a second copy of the document in the archive of the expert institution.