Tip 1: How to correctly certify a copy of the document

Tip 1: How to correctly certify a copy of the document



Very often when making any transactions orregistration of certificates, certificates, etc., it is required to provide copies of any documents, since their originals are kept by the owner in a single copy. But, to make copies have some legal force, they must be certified in accordance with established norms and rules.





How to correctly certify a copy of the document

















When should I certify the documents

Copies of documents must be certified in anycase, otherwise they will be considered just paperwork, even if their content is exactly the same as the original. But the one who will be certified copy, in many respects depends on what organization you need to show it. In some cases, it will be sufficient if the document is sealed by your organization's seal, in some - you will have to pay for this procedure to a notary. Copies of documents may be required for submission to tax authorities and off-budget funds, for civil transactions, as well as for presentation in courts and the like. So, in particular, Clause 8, Article 77 of the Administrative-Legal Code of the Russian Federation establishes the norm, according to which originals of documents or their copies certified in the proper way should be presented to judicial instances. Otherwise, if the copies are not authenticated correctly, the judgment can be challenged and even canceled.

How to assure a copy of the document from a notary

At the notary you can assure a copy absolutelyany document, but since you have to pay for it, you should still verify only those documents for which the notarization has been stipulated by the regulations. So, only notarized copies are accepted in the case of setting an enterprise for tax accounting and registering it in the state register or in case of drawing up documents to obtain membership in the SRO and admission to the implementation of a particular type of activity. Citizens notarization will be required in the case of registration of inheritance, transactions with real estate, etc.
In the absence of a notary, a signature of the head of the administration of a municipal formation or a specially authorized official may be equated to his signature.

How to assure a copy of the document yourself

If the normative document does not explicitly stateneed to provide notarized copies, their authenticity you can reassure yourself. According to the Decree of the Presidium of the Supreme Council of the USSR No. 9779-X of 04.08.83 "On the procedure for issuing and certifying copies of documents concerning citizens' rights by enterprises, institutions and organizations", a copy may be certified by the head of the enterprise or any official with this authority. These powers are granted by the corresponding order for the organization.
If a copy is on several sheets, you can assure each of them individually or to flash and number the sheets and indicate in the reassuring inscription: "A copy on 3 sheets is correct".
Therefore, the documents of the organization itself, and itsemployees has the right to certify the head or that official who has the authority to do so. The legal force of such a copy, in accordance with GOST R 51141-98, will be given the necessary requisites: a note on where the original document is located, the date of issue and the inscription "Copy is true", confirmed by the surname, initials, signature of the witness official. The authenticity of the signature of the witness is confirmed by the seal of the organization.
























Tip 2: How to certify copies of documents correctly



When you apply to almost any organization forservice, along with the original documents must provide their copies. Therefore, it is not surprising that the conditions for the verification of copies are spelled out in the current legislation.





How to certify copies of documents correctly








Instructions





1


A copy is considered certified when it isrequisites that confirm its authenticity and give it thereby legal effect. These details are registered in the free space at the bottom of the document. If the document consists of several sheets, the information is indicated on the last one. In addition, multipage copies are necessarily stitched and numbered. Requisites are put in accordance with certain rules, which are prescribed in the legislation.





2


You can certify the copy yourself ifYou are the head of the organization or its authorized person. However, this option is available only if the law does not provide for the document mandatory notarization.





3


An obligatory condition is the presence of the word"True" without a colon and other punctuation marks. If the document contains several sheets, then you must specify the number of these sheets. One of the permissible variants looks like this: "A copy on 3 sheets is correct". Below is the name of the position of the person who certifies the copy of the document. The date when the verification process was completed is written under the post. Nearby is stamped and signed. The signature must be deciphered: the surname is fully spelled out, and initials are given.





4


It is also considered important point, where it is described, inwhere is the original of the document, a copy of which you assure. If you collect copies for the federal government, you must comply with this condition without fail. Do not be surprised if all the information is stamped with one stamp (of course, apart from the signature of the reporter) - this is used to speed up the procedure and does not contradict the established norms.





5


Check the copy for quality. This means that the text of the document must be clear. The copy should not contain scuffs or dark glare, which can result from scanning for technical reasons. Otherwise, you will not receive a certified copy.