How to number personnel orders
How to number personnel orders
When drawing up personnel orders, it is necessarypay much attention to their legal significance. To possess legal force, they must contain a number of necessary requisites, including the registration index or, in other words, the document number. The rules for registering orders are determined by the institution's local document, but there are also common rules.
Instructions
1
The sequence number of the personnel order is alsoits registration number (index). The numbering of all orders (orders) for personnel, during the clerical year, separately for each group of administrative documents in special registration forms. The office year usually coincides with the calendar year (January 1 - December 31). But there are exceptions, for example, institutions of culture, education, etc., a clerical year in which begins on September 1.
2
To begin with, delineate all orders for individualgroups. Separate the papers according to their storage term for long-term storage documents and short-term storage documents according to their storage term. In large organizations with a large number of employees, for convenience, select several groups on the same topic within the array of orders with the same shelf life. For example, long-term storage documents can be divided into groups: orders for admission, orders for dismissal, orders for transfer. A paper short-term storage can be divided into series: orders for holidays, orders for business trips. In organizations with a very large staffing, it is sometimes necessary to develop letter designations of orders for each category of personnel.
3
Further, each of these groups of orders on personalcomposition register in special forms. As a registration form, you can use a magazine, registration and control cards or an electronic document management system. Each of these forms has its advantages and disadvantages. Registration and control cards and electronic files, which usually duplicate each other, are more convenient for systematization and retrieval. Registration forms provide a great deal of information security. Registration forms do not have a strict standard, but usually contain the following data: - date - order number of the order - who signed (position, surname) - order summary - basis - executor.
4
Now, to number the orders for the frames, you just need to look into the corresponding journal and assign the next index to the document.
