Tip 1: How to make changes to your personal card
Tip 1: How to make changes to your personal card
A personal card is the main accounting document,containing information about the employee. It is formalized by the personnel service when hiring a new employee. In the course of work, information about the employee may change-for example, in the case of a change in the name or address of the place of residence. Introduction Change in personal card employee is as follows.
You will need
- - personal card of the employee;
- - documents confirming new information about the employee.
Instructions
1
Ask your employee to bring documents confirming Change personal data. If the employee has changed her surname in connection with her marriage, her marriage certificate and a new passport are required. If you change the address of the place of registration, the temporary registration address requires an employee's passport or a certificate of temporary registration. Make copies of the documents brought. Place the photocopies in the personal file of the employee.
2
Cross out the old information in one employee's personal card with one line, on the right or on top, carefully enter new information. Next to them, specify the details of the document, on the basis of which were entered Change (certificates of marriage, passports, etc.). Verify your entries Change, that is, indicate your position, sign and decode the signature and the date of filing Change.
3
Cross out the wrong entry in your personal cardemployee neatly one line, if you accidentally made a mistake in its design. Write the correct information above the wrong entry on the top or on the right, write "Corrected to believe" next to it and confirm the correction with your signature.
Tip 2: How to make changes to the legal address
At any time, the organization can changelegal address. Since it is registered in the constituent documents, this is followed by a procedure for state registration of changes. Often the change of the legal address occurs when the actual location of the person changes, the CEO changes (if the address of the director's address was the legal address of the organization), the change in the propiska of the head of the organization.
You will need
- - application form 13001;
- - minutes of the meeting of the founders (shareholders) of the company;
- - the charter;
- - Extract from the Unified State Register of Legal Entities
- - receipt of payment of state duty.
Instructions
1
You need to hold a meeting of founders and make a decision on changing the legal addressa. The result of the meeting should be a protocol in writing.
2
Fill out the application form 13001, the tab on the change addressbut the organization. Signature on the application you need to assure the notary, for this you will need another extract from the Unified State Register of Legal Entities, issued no later than a month ago.
3
In the tax inspection at the place of registrationlegal entity, provide a package of documents: the minutes of the meeting, a completed and notarially certified application, a receipt for payment of the state fee, a charter, a TIN, a rental contract for the premises (a certificate of ownership) over which the organization will legally reside.
4
When submitting documents, the tax inspector will give you a notice with a date when you need to report for a notice of making changes to the Unified State Register of Legal Entities. The change of legal addressand the entry of an appropriate entry into the register lasts 5 days. If you can not receive the documents in due time, they will be sent to a new legal address your organization.
5
On your hands you will receive a certificate of registrationchanges introduced to the constituent documents, as well as a new certificate of registration (TIN). The TIN number will not be changed, only the checkpoint changes, which indicates belonging to a certain tax inspection.
6
If in connection with the change addressYes, your new address falls under the supervision of another Tax Code.inspection, you need to take the organization off the record in the old inspection and put it on the register in a new one. In this connection, there will also be a need to notify off-budget funds (Pension and MHIF) about changing the legal addressa. If there are several territorial branches of funds in the city, you first need to remove your organization from the record of the former addressand then only to be registered in off-budget funds for a new addressY.
Tip 3: How to make a missed entry in the workplace
When conducting personnel records management at thepractice there are situations when you or an employee of your organization suddenly find out that in the work record there are missing records about his transfer to other posts or about assigning a new category or category. To correct the error, proceed as follows.
You will need
- - Work record book of the employee;
- - an order to transfer an employee to another position or to assign him a new category or qualification category.
Instructions
1
Find a personnel order to transfer an employee to another position or to assign to him a category or qualification category on the basis of which the employee must be made Entry in the work book. If, for any reason, there is no such order in the personnel documents, then it must be formalized.
2
Enter the missed Entry to transfer an employee or to assign him a new onecategory or category under the serial number following the number of the last available record in the work record book, with the indication in column 2 of the actual date of transfer (if there is no record of the date of termination in the workbook) and the corresponding order in column 4 of the work record book. Changing the chronological order of entries in the workbook is not a violation of the Rules for the management of work books and instructions for filling them out, since they do not specify a clear requirement to enter the record date from earlier to later.
3
Tip 4: How to fill out the employee's personal card
Despite the fact that from January 1, 2013 the formsprimary accounting documents contained in albums of unified forms of primary accounting records are not mandatory, in practice they continue to be actively used. The unified form No.Т-2 "Employee's Personal Card", which we will consider in the present article, is not an exception to this.
Instructions
1
We fill the "cap" of the unified form: 1) indicate the code of the organization by OKPO (this information can be obtained from the Information letter on registration in the State Register of Federal Service of Statistics or Notification from the territorial body of the Federal State Statistics Service issued by the organization); 2) we set the date of compilation (identical to the date of the order (order) on the employee's admission to work); 3) assign the employee a personnel number (for example, 01, 010, 253, etc.); 4) we enter information about the TIN, and the number of the insurance certificate of the state pension insurance; 5) in the column "Alphabet", we indicate the first letter of the employee's surname; 6) in the column "Nature of work" we indicate permanently or temporarily the employee; 7) in the column "Type of work", we indicate whether it is the main one for the employee or whether he or she performs part-time work in the organization; 8) in the column "Sex" we put in words the gender of the worker: male or female.
2
We fill in section 1. "GENERAL INFORMATION": 1) the number of the employment contract and the date of its conclusion; 2) indicate the name of the employee; 3) indicate the date of birth, filled in two ways (verbal, alphabetic and digital); 4) indicate the place of birth, according to the passport or other identity document, and provide the appropriate code for OKATO); 5) indicate the data on the citizenship of the person, including, and by stating the code according to the OKIN; 6) we introduce information on the degree of knowledge of a certain foreign language ("reads and translates with a dictionary", "reads and can be explained", "owns freely"), including by affixing the appropriate code for the OCIN; 7) indicate the data on the formation of the employee (educational level, name of the educational institution, document on education, year of graduation, etc.), including indicating all necessary codes; 8) we enter data on the profession of the employee, with the indication of its code by the OKPDTR; 9) indicate the length of service at the date of the conclusion of the employment contract, indicating its individual types; 10) indicate information about whether the employee was married or not, including by stating the code of the OKIN; 11) we enter data on the composition of the family (most often only such persons as: mother, father, husband, wife, son, daughter, brother or sister); 12) in strict accordance with the employee's passport, we enter the necessary data of this document (series, number, issued and when issued); 13) indicate the address of residence under the passport and the actual one, not forgetting the postal codes; 14) we state the date of registration at the place of residence, and indicate the contact phone number, where you can contact the employee.
3
We fill in section 2. "DETAILS OF MILITARY ACCOUNTING", in accordance with the military ticket (temporary certificate issued in return) or the identity card of the citizen subject to conscription for military service: 1) we state the category of the stock (this item is not filled in for reserve officers); 2) indicate the military rank of an employee, or write the phrase "is subject to draft"; 3) indicate the composition (profile) - "command", "soldiers", etc .; 4) we put the full code name of the VUS, which can be digital or alphanumeric; 5) indicate the category of fitness for military service (from "A" to "G"); 6) indicate the name of the military commissariat at the place of residence; 7) in the event that a person is on a general or special military record, we indicate this information with a simple pencil. At the end of the second page of the unified form, the signature of the personnel officer is required, with its decoding, and the position, as well as the signature of the employee, below which the date of filling is indicated.
4
Fill sections 3 to 10 of the unifiedforms, the order of entering information in which depends on the work activity of a particular employee in a particular organization, and is considered in more detail in specialized publications, such as: "PERSONAL CARDS: registration issues". Practical manual. Изд.2-е - Volgograd: Consulting company "Strategy". - 65 sec.
5
In the event of termination of the employment contract,It is necessary to fill in Section 11. The basis for termination of the employment contract (dismissal), indicating in it the wording that should correspond to the wording of the grounds for termination of the employment contract contained in the order (order) on termination of the employment contract with reference to the article (clause of the article) of the Labor Code of the Russian Federation. Then, information about the date of dismissal, and the order, on the basis of which it was produced, are entered. And, finally, at the very bottom of the page, the signature of the personnel officer again, with the decryption of the signature, and the indication of the post, as well as the signature of the employee, are again stamped.
